Booking, payment, and access — without spreadsheets at the front desk
Members book online, pay, and get rights for their plan. Operators see occupancy and payments in one place — without double-bookings or “is the meeting room free?” calls.
- 01Booking
- 02Payment
- 03Access
- 04Owner dashboard
What we automate in coworking
Desk and room booking
Slots, zones, add-ons, and conflict prevention. Members build an order on one page — without messaging the front desk.
Subscriptions and billing
Recurring charges, hour packs, payment states, and closing documents. An unpaid hold does not block inventory forever.
Access and smart office
Entitlements by plan and zone: from payment to door unlock. Access control, locks, and guest passes — after a process map.
Owner dashboard
Hourly occupancy, revenue per area (RevPAM), reports by zone and channel. Metrics live in the data model — not in a weekly spreadsheet.
How we connect booking, payment, and access
Rights and failure modes first — screens second. Otherwise you get “paid, but the door stayed locked” or holds without payment.
- 1
Rights, plans, and zones
Members, teams, roles, plans, and time windows. One entitlements model for the app, access control, and guest passes.
- 2
Payments and documents
Payment states, refunds, contracts, and receipts. Gateway contracts without duplicates and stuck orders.
- 3
Access events
Unlock logs and diagnostics. Offline modes and graceful degradation so the space keeps running when the network fails.
- 4
Profitability metrics
RevPAM, occupancy, retention, revenue by zone. Leadership reads numbers in the dashboard — not assembled by hand.
Cases: coworking
Fiftyfour in Almaty — booking, member portal, and admin tools. A multi-site network (NDA) — payments, resources, and operations at scale.
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FAQ on coworking automation
With the real member journey: request → payment → zone access. Teams often fix booking and payment states first — that is where revenue and inventory leak. Access control and IoT come next, once entitlements in software match physical access.